VR Arcade Software
done right

24/7 slot booking for stations & events
Vouchers & upselling for increased revenue
Manage groups & players in no time
E-invoicing compatible & fully automated

5.0-Star Rating

Group of friends playing together in a virtual reality arcade with VR headsets and controllers

⚡+150 new bookings

🔥

VR Business

More playtime, less bureaucracy

Your VR arcade thrives on excited players, not paperwork. With Butlerapp, you automate the allocation of your gaming stations and the management of group events. From slot reservations to e-invoicing: We have your back so you can fully focus on your customers’ experience.

Book VR stations online 24/7

Make your arcade available around the clock. Customers book slots in real time and pay directly. This drastically reduces no-shows. Maximize capacity and revenue without constantly being on the phone. Your calendar fills up automatically.

Happy players with VR headsets in a modern virtual reality arcade during a multiplayer experience after booking online

Group photo of a corporate event in a virtual reality arcade with catering and event fun in the free-roam area

Events & birthdays: Revenue drivers

Turn group inquiries into simple bookings. Create packages with catering upsells. Invoices for corporate clients are generated automatically and are e-invoicing compatible. Keep track of events and let your arcade make money without stress.

Your Benefits

Why VR arcades
love Butlerapp

Full capacity in the virtual reality arcade through efficient slot management for VR headsets and multiplayer events

No more empty stationsWith prepayment and appointment reminders, you reduce no-shows to almost zero. Your slots stay booked and paid for.

Fully automated vouchersSell VR experience vouchers around the clock. The perfect gift without you having to lift a finger.

Invoicing on autopilotFrom booking to accounting: Invoice creation, delivery, and e-invoicing happen automatically.

More revenue per bookingSell add-ons like drinks or VIP extras directly in the checkout process on your website.

Features to test

Experience how simple VR arcade management can be

Slot Booking

Revenue Booster

Event & Slot Management

Player Database

Automated Finances

Autopilot

Payment Methods

Arcade Management

Book a demo

Features

Features
for your VR business

Butlerapp features work behind the scenes so you can
focus on what matters most: The gaming experience.

Shopping cart – sell drinks & extras directly

Booking Form

Your customers will love you for it: 24/7 slot booking & online payment.

Shopping cart – sell drinks & extras directly

Simple slot booking in your VR arcade design

Online & installment payments for premium event packages

Automatic booking confirmation for players

Discounts & Vouchers

Discounts for gamers, vouchers as gifts – all fully automated.

Attract new players with promo codes

Easy upselling for higher cart values

Affiliate links for influencers & partners

VR vouchers digitized & automated

Schedules & lists at the push of a button

Event Management

Put the organization of your groups & events on autopilot.

Schedules & lists at the push of a button

Canceling & rescheduling slots made easy

Write game info once & reuse it anytime

Hundreds of automation options

Player Management

Your gamers perfectly informed, your administration perfectly organized.

Super search that finds every booking

All info on regular players at a glance

Event info via email & SMS at the push of a button

Export & import in no time

Book walk-in customers in seconds

Invoicing

It is possible: Save time and keep the tax office happy.

Automated invoicing for events

Invoice export & interface to DATEV

Invoice correction in no time

Automated bank account reconciliation

E-invoicing compatible & dunning at a click

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

Butlerapp supports credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment. Automatic bank reconciliation ensures that no transfer is ever lost.

Testimonials

Our customers
speak for us

What our customers say speaks to what Butlerapp can do for you too.

5.0-Star Rating

Certified & Encrypted

Data security
is our top priority

Certifications and security standards of Butlerapp

ISO 27001 CertifiedThe Butlerapp data center is ISO 27001 certified for particularly sensitive data.

SSL EncryptedButlerapp is end-to-end SSL encrypted for especially high data privacy.

GDPR-CompliantButlerapp complies with the European GDPR (General Data Protection Regulation).

GoBD-CompliantButlerapp’s accounting complies with the GoBD (Principles for the proper management and storage of books, records, and documents in electronic form).

Made for Germany

The Butlerapp all-in-one solution was developed based on experience from over 500 customers across Germany, Austria, and Switzerland. This ensures you comply with all local regulations and laws, allowing you to sit back and relax.

A price for you

Optimally tailored to your business

Small

Only have a few participants so far? Then this is the right fit for you!

49€ per month

Full range of features
Invoices up to 50.000€ per year
Monthly base fee + 3 % booking fee

Medium

Popular

Already have many participants? Then this model is ideal for you.

89€ per month

Full range of features
Invoices up to 500.000€ per year
Monthly base fee + 2 % booking fee

Large

Have a very large number of participants? We will find a price that suits you!

499€ per month

Full range of features
Customized offer tailored to your needs
VIP customer status

All features in comparison

Full range of features for everyone

Small

Medium

Large

Online booking on your websiteRegistration via your website fast, easy, and around the clock

Design in your corporate designBooking form and schedule tables in your company's corporate design, white-label solution

All popular payment methodsPayPal, credit card, Sofort transfer, Apple Pay, Giropay, bank transfer, etc.

Automated notifications via email or SMSAutomated sending of registration confirmations, invoices, appointment reminders, feedback messages, and newsletters*

Creation of certificates, participant lists, and morePersonalized certificates of attendance, vouchers, name badges, or participant lists in PDF format with one click

Management of multiple course typesSingle sessions and appointment series, individual and group courses, combined courses, appointments, etc.

Extensive setting options per courseParticipant limits, registration deadlines, add-on items, flexibly configurable participant data queries, and much more

Automatic updates of course informationReal-time updates of course information such as prices, dates, or available spots on your website

Customizable course overviewArchive for completed courses, flexibly configurable views, filters, and sorting by various criteria

Up-to-date customer databaseCustomer data, booking, message, and invoice history all in one place and always up to date

Invoicing with bank account reconciliationAutomated payment reconciliation, easy creation of correction and cancellation invoices

Management of discounts and upsellingDiscount codes, early bird discounts, flexible pricing based on participant numbers, upselling with add-on offers

Unlimited number of usersSeparate access and individual access rights for each user

Affiliate links and campaign trackingAffiliate links for your marketing campaigns and relevant statistics

Import and export of your data Export and import of your customer and registration data at the touch of a button

Personal support via live chat, email, or phoneExpert consultation throughout the entire contract term

Custom adaptation to your company's workflowsCustom adaptation to your company's workflows

* If you would like to use SMS appointment reminders, we will be happy to activate the feature for you. The price is only 0.09€ per SMS.