Refugee Shelter Software
done right

Counseling appointments & language courses bookable online
Automated participant lists for authorities
Digital resource planning for rooms & events
E-invoicing compatible & administration-friendly

5.0-Star Rating

Management software for refugee shelters to coordinate residents, language courses, and counseling appointments

⚡+150 new bookings

🔥

Efficient Management

More Time for Integration

Your team accomplishes tremendous things every day in care and support. Butlerapp takes away the administrative stress. Whether language courses, counseling sessions, or the use of common rooms – with our software you organize appointments and participant lists digitally, leaving more time for people.

Easily Organize Language Courses & Workshops

Education needs structure. Butlerapp puts an end to paper chaos in refugee shelters. Create recurring appointment series for language courses or job application training digitally. Residents or counselors book spots online, eliminating queues. Keep track of participants and waitlists. Relieve staff of error-prone manual processes and ensure orderly workflows for integration offerings.

Organization of language courses and integration workshops in refugee shelters with digital participant lists for German courses

Digital appointment scheduling for social counseling and coordination of volunteers as well as resource planning in asylum accommodations

Appointment Booking for Counseling & Volunteering

Coordinate individual appointments efficiently. Whether social counseling, laundry room, or volunteer work: Butlerapp manages allocation fairly and digitally. Volunteers book shifts online, preventing double bookings. The intuitive interface ensures rapid acceptance and massively increases planning security. Avoid conflicts and idle time through a transparent booking system for all resources.

Your Benefits

Everything Under Control
in the Refugee Shelter

Efficient organization and resource planning in refugee accommodations and asylum centers for language courses and counseling appointments

Participant lists at the touch of a buttonCreate attendance lists for authorities and funding bodies automatically and without manual effort.

Stress-free resource allocationRegulate the use of rooms, computers, or washing machines fairly via online booking.

Automated communicationSend appointment confirmations or cancellations automatically to residents via email or SMS.

Modernized administrationYour billing with sponsoring organizations is secure and e-invoice compatible for smooth processes.

Features to explore

Experience digital shelter organization

Registration & Appointments

Funding & Codes

Lists & Occupancy Schedule

Resident Management

Billing & Providers

Automation

Payment Methods

Permissions & Administration

Book a demo

Features

Features
that relieve your workload

The Butlerapp features work behind the scenes so you can
focus on what matters most: the people.

Booking Form

Your facility digitized: 24/7 registration for courses & counseling.

Sammelbuchung - mehrere Kurse belegen

Einfache Slot-Buchung in deinem Design

Online-Zahlung (z.B. bei Spenden-Events)

Automatische Terminbestätigung

Mit Codes den Zugang zu Angeboten steuern

Discounts & Vouchers

Manage grants and handle sponsorship vouchers with ease.

Mit Codes den Zugang zu Angeboten steuern

Einfaches Buchen von Zusatzleistungen

Partner-Links für externe Trägervereine

Gutschein-Vergabe digitalisiert & automatisiert

Anwesenheitslisten für Behörden auf Knopfdruck

Booking Management

Run your occupancy schedule management on autopilot.

Anwesenheitslisten für Behörden auf Knopfdruck

Stornieren & umbuchen leicht gemacht

Infos an Bewohner einmal schreiben & immer nutzen

Hunderte Automatisierungsmöglichkeiten für Teams

Customer Management

Residents & helpers perfectly informed, your records perfectly organized.

Supersuche die jeden Teilnehmer findet

Alle Infos der Bewohner auf einen Blick

E-Mails & SMS-Infos auf Knopfdruck

Export & Import von Listen im Handumdrehen

Bestandskontakte im Nullkommanix einbuchen

Automatisierte Rechnungsstellung an Träger

Invoicing

Billing funding agencies made easy – and e-invoice compatible.

Automatisierte Rechnungsstellung an Träger

Rechnungsexport & Schnittstelle zu DATEV

Korrekturen bei Fördergeldern im Handumdrehen

Automatisierter Kontoumsatzabgleich

Zahlungserinnerungen bei Raummieten per Klick

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

Butlerapp supports credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment. Automatic bank reconciliation ensures that no transfer is ever lost.

Testimonials

Our customers
speak for us

What our customers say speaks to what Butlerapp can do for you too.

5.0-Star Rating

Certified & Encrypted

Data security
is our top priority

Certifications and security standards of Butlerapp

ISO 27001 CertifiedThe Butlerapp data center is ISO 27001 certified for particularly sensitive data.

SSL EncryptedButlerapp is end-to-end SSL encrypted for especially high data privacy.

GDPR-CompliantButlerapp complies with the European GDPR (General Data Protection Regulation).

GoBD-CompliantButlerapp’s accounting complies with the GoBD (Principles for the proper management and storage of books, records, and documents in electronic form).

Made for Germany

The Butlerapp all-in-one solution was developed based on experience from over 500 customers across Germany, Austria, and Switzerland. This ensures you comply with all local regulations and laws, allowing you to sit back and relax.

A price for you

Optimally tailored to your business

Small

Only have a few participants so far? Then this is the right fit for you!

49€ per month

Full range of features
Invoices up to 50.000€ per year
Monthly base fee + 3 % booking fee

Medium

Popular

Already have many participants? Then this model is ideal for you.

89€ per month

Full range of features
Invoices up to 500.000€ per year
Monthly base fee + 2 % booking fee

Large

Have a very large number of participants? We will find a price that suits you!

499€ per month

Full range of features
Customized offer tailored to your needs
VIP customer status

All features in comparison

Full range of features for everyone

Small

Medium

Large

Online booking on your websiteRegistration via your website fast, easy, and around the clock

Design in your corporate designBooking form and schedule tables in your company's corporate design, white-label solution

All popular payment methodsPayPal, credit card, Sofort transfer, Apple Pay, Giropay, bank transfer, etc.

Automated notifications via email or SMSAutomated sending of registration confirmations, invoices, appointment reminders, feedback messages, and newsletters*

Creation of certificates, participant lists, and morePersonalized certificates of attendance, vouchers, name badges, or participant lists in PDF format with one click

Management of multiple course typesSingle sessions and appointment series, individual and group courses, combined courses, appointments, etc.

Extensive setting options per courseParticipant limits, registration deadlines, add-on items, flexibly configurable participant data queries, and much more

Automatic updates of course informationReal-time updates of course information such as prices, dates, or available spots on your website

Customizable course overviewArchive for completed courses, flexibly configurable views, filters, and sorting by various criteria

Up-to-date customer databaseCustomer data, booking, message, and invoice history all in one place and always up to date

Invoicing with bank account reconciliationAutomated payment reconciliation, easy creation of correction and cancellation invoices

Management of discounts and upsellingDiscount codes, early bird discounts, flexible pricing based on participant numbers, upselling with add-on offers

Unlimited number of usersSeparate access and individual access rights for each user

Affiliate links and campaign trackingAffiliate links for your marketing campaigns and relevant statistics

Import and export of your data Export and import of your customer and registration data at the touch of a button

Personal support via live chat, email, or phoneExpert consultation throughout the entire contract term

Custom adaptation to your company's workflowsCustom adaptation to your company's workflows

* If you would like to use SMS appointment reminders, we will be happy to activate the feature for you. The price is only 0.09€ per SMS.