Blood Donation Appointments
cleverly organized

24/7 online appointment booking for your donors
Automated reminders to prevent no-shows
Centrally manage mobile teams & locations
E-invoice compatible & GDPR compliant

5.0-Star Rating

Medical staff digitally organizes the flow of a blood donation drive via tablet to avoid waiting times

⚡+150 new bookings

🔥

Donation Management

Appointment Management for Blood Donation Services

Looking for a solution to minimize waiting times and optimize donor flow? Butlerapp is not medical software, but the perfect digital assistant for your organization. We handle appointment scheduling so your team can focus entirely on donors. Whether in a center or on the go – organize everything digitally.

No More Long Waiting Times for Blood Donations

Long queues deter donors. With Butlerapp, donors book their preferred appointment online, smoothing out the rush and relieving your staff. The software adapts to your collection times: you define capacities, and the system closes slots automatically when all beds are occupied. This guarantees a smooth process, satisfied donors, and optimal resource utilization without constant phone ringing.

Online appointment booking to avoid waiting times during blood donations and optimize donor flow

Deployment planning and management of mobile blood donation drives in companies and sports halls as well as organization of training sessions

Software for Mobile Teams and Training Sessions

Organize mobile donation drives or first-aid training efficiently. Butlerapp manages blood donation appointments as well as group bookings for seminars. Set up locations and centrally manage which team is deployed where. Participant management gives you an overview of registrations and availability at all times. Whether individual appointments or corporate events: map all scenarios in one system and keep full control over your planning.

Your Benefits

Why Butlerapp Convinces

Efficient organization of blood donation appointments and management of mobile donor teams to avoid waiting times

Reduce No-ShowsAutomated SMS & email reminders ensure that donors keep their appointments.

Digital List ManagementCreate participant lists & check-in documents for mobile teams at the push of a button.

Flexible Time ManagementManage individual donation appointments and group bookings for training sessions simultaneously.

Data Privacy & SecurityYour donor data is secure: ISO 27001 certified data center in Germany.

Software trial

Test Butlerapp for your appointment organization

Donor Registration

Promotions & Partners

Appointment Management

Donor Database

Billing (Courses)

Autopilot

Payment Methods

Administration

Book a demo

Software Features

Features
for Smooth Blood Donations

The Butlerapp features work behind the scenes so you can focus
on what matters most: the well-being of your donors.

Appointment selection – Donors book fixed time slots

Booking Form

Your donors will love it: 24/7 online appointment selection.

Appointment selection – Donors book fixed time slots

Simple blood donation appointment booking in custom design

Secure data transmission during registration

Automatic appointment confirmation via email

Discounts & Vouchers

Manage thank-you campaigns and integrate partners.

Manage campaigns for loyal donors

Offer additional options for health checks

Partner links for corporate blood donation drives

Voucher distribution digitized & automated

Daily donor lists at the touch of a button

Booking Management

Your appointment scheduling finally runs on autopilot.

Daily donor lists at the touch of a button

Canceling & rescheduling appointments made easy

Write info emails to donors once & reuse

Numerous automations for your team

Super search finds every donor immediately

Customer Management

Donors perfectly informed, administration top organized.

Super search finds every donor immediately

All appointment info at a glance

Reminder emails & SMS at the touch of a button

Data export & import in no time

Book regular donors in no time

Automated receipts for expense allowances

Invoicing

Make billing and tax authorities happy – e-invoice compatible.

Automated receipts for expense allowances

Export & interface to DATEV

Booking corrections in no time

Automated reconciliation of finances

Payment reminders for paid courses

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

Butlerapp supports credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment. Automatic bank reconciliation ensures that no transfer is ever lost.

Testimonials

Our customers
speak for us

What our customers say speaks to what Butlerapp can do for you too.

5.0-Star Rating

Certified & Encrypted

Data security
is our top priority

Certifications and security standards of Butlerapp

ISO 27001 CertifiedThe Butlerapp data center is ISO 27001 certified for particularly sensitive data.

SSL EncryptedButlerapp is end-to-end SSL encrypted for especially high data privacy.

GDPR-CompliantButlerapp complies with the European GDPR (General Data Protection Regulation).

GoBD-CompliantButlerapp’s accounting complies with the GoBD (Principles for the proper management and storage of books, records, and documents in electronic form).

Made for Germany

The Butlerapp all-in-one solution was developed based on experience from over 500 customers across Germany, Austria, and Switzerland. This ensures you comply with all local regulations and laws, allowing you to sit back and relax.

A price for you

Optimally tailored to your business

Small

Only have a few participants so far? Then this is the right fit for you!

49€ per month

Full range of features
Invoices up to 50.000€ per year
Monthly base fee + 3 % booking fee

Medium

Popular

Already have many participants? Then this model is ideal for you.

89€ per month

Full range of features
Invoices up to 500.000€ per year
Monthly base fee + 2 % booking fee

Large

Have a very large number of participants? We will find a price that suits you!

499€ per month

Full range of features
Customized offer tailored to your needs
VIP customer status

All features in comparison

Full range of features for everyone

Small

Medium

Large

Online booking on your websiteRegistration via your website fast, easy, and around the clock

Design in your corporate designBooking form and schedule tables in your company's corporate design, white-label solution

All popular payment methodsPayPal, credit card, Sofort transfer, Apple Pay, Giropay, bank transfer, etc.

Automated notifications via email or SMSAutomated sending of registration confirmations, invoices, appointment reminders, feedback messages, and newsletters*

Creation of certificates, participant lists, and morePersonalized certificates of attendance, vouchers, name badges, or participant lists in PDF format with one click

Management of multiple course typesSingle sessions and appointment series, individual and group courses, combined courses, appointments, etc.

Extensive setting options per courseParticipant limits, registration deadlines, add-on items, flexibly configurable participant data queries, and much more

Automatic updates of course informationReal-time updates of course information such as prices, dates, or available spots on your website

Customizable course overviewArchive for completed courses, flexibly configurable views, filters, and sorting by various criteria

Up-to-date customer databaseCustomer data, booking, message, and invoice history all in one place and always up to date

Invoicing with bank account reconciliationAutomated payment reconciliation, easy creation of correction and cancellation invoices

Management of discounts and upsellingDiscount codes, early bird discounts, flexible pricing based on participant numbers, upselling with add-on offers

Unlimited number of usersSeparate access and individual access rights for each user

Affiliate links and campaign trackingAffiliate links for your marketing campaigns and relevant statistics

Import and export of your data Export and import of your customer and registration data at the touch of a button

Personal support via live chat, email, or phoneExpert consultation throughout the entire contract term

Custom adaptation to your company's workflowsCustom adaptation to your company's workflows

* If you would like to use SMS appointment reminders, we will be happy to activate the feature for you. The price is only 0.09€ per SMS.