Seminar Management
for Municipal Academies

24/7 seminar registration & e-invoicing compatible
Automated participant lists & certificates
Booking management for the public sector
Automated waitlists & cancellations

5.0-Star Rating

Digital seminar management and training organization for municipal academies and public service

⚡+150 new bookings

🔥

Seminar Management

Your Municipal Academy Digitalized

Put an end to paperwork and manual registration lists. Butlerapp is the modern solution for your municipal academy to efficiently organize seminars, advanced training, and courses. Offer public administration staff and public authorities easy online booking and automate your processes from registration to e-invoicing.

Efficient Administration for Academies

Digitalize your registration management. Whether one-day seminar or advanced training: participants book online. You keep track of capacity and waitlists. The software is e-invoicing compatible – essential for public sector bodies. Free your administration from manual tasks.

Efficient registration management for seminars and advanced training in public administration with digital e-invoicing

Automatic sending of certificates of attendance and qualifications after advanced training in municipal academies

Certificates & Participants on Autopilot

Service is the focus. Inform participants about room changes via SMS. Automatically create and send certificates after seminar completion. Save yourself the printing and typing. Provide customers with timely credentials and professional support from A to Z.

Your Benefits

More
Time for Education

Efficient municipal academy seminar management with digital participant lists and automated XRechnung for the public service

E-Invoicing & Public Authority StandardCreate XRechnung and ZUGFeRD formats that public authorities and municipalities require for billing.

Automated Certificate DeliverySend certificates and attendance confirmations directly after seminar completion with a click.

Secure Data ManagementGDPR-compliant storage of all participant data for maximum security in the public sector.

Intelligent WaitlistsWhen a spot becomes available in a seminar, waitlisted participants are automatically notified and booked.

Test features

Test all seminar tools for your municipal academy

Registration Form

Conditions & Vouchers

Participant Management

Administration & Records

Invoicing

Automation

Payment Methods

Administration

Book a demo

Academy Features

Administration
that works for you

Butlerapp features work behind the scenes so you can focus on
what matters most: your educational work.

Shopping cart - public authorities book multiple training courses

Booking Form

Your participants will appreciate it: 24/7 seminar registration & online payment.

Shopping cart - public authorities book multiple training courses

Simple seminar registration in the academy design

Invoice & online payment for municipalities

Automatic registration confirmation for participants

Discounts & Vouchers

Easily manage special conditions for member municipalities and early birds.

Fill seminars with early bird discounts

Easy upselling for additional workshops

Use partner links for municipal associations

Redeem education vouchers digitally & automatically

Participant lists & attendance sheets at the touch of a button

Booking Management

Put your municipal academy administration on autopilot.

Participant lists & attendance sheets at the touch of a button

Cancellations & rebooking made easy

Write info emails to participants once & send automatically

Hundreds of automation options for seminars

Super search that finds every administrative employee

Customer Management

Your participants perfectly informed, your academy perfectly organized.

Super search that finds every administrative employee

All participant information at a glance

Seminar info via email & SMS at the touch of a button

Export participant data & import in no time

Book regular customers from authorities in no time

Invoicing

It is possible: Save time and bill compatibly with e-invoicing.

Automated invoicing for public authorities

Invoice export & interface to DATEV

Invoice correction in no time

Automated bank account reconciliation for fees

Payment reminders & dunning with one click

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

Butlerapp supports credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment. Automatic bank reconciliation ensures that no transfer is ever lost.

Testimonials

Our customers
speak for us

What our customers say speaks to what Butlerapp can do for you too.

5.0-Star Rating

Certified & Encrypted

Data security
is our top priority

Certifications and security standards of Butlerapp

ISO 27001 CertifiedThe Butlerapp data center is ISO 27001 certified for particularly sensitive data.

SSL EncryptedButlerapp is end-to-end SSL encrypted for especially high data privacy.

GDPR-CompliantButlerapp complies with the European GDPR (General Data Protection Regulation).

GoBD-CompliantButlerapp’s accounting complies with the GoBD (Principles for the proper management and storage of books, records, and documents in electronic form).

Made for Germany

The Butlerapp all-in-one solution was developed based on experience from over 500 customers across Germany, Austria, and Switzerland. This ensures you comply with all local regulations and laws, allowing you to sit back and relax.

A price for you

Optimally tailored to your business

Small

Only have a few participants so far? Then this is the right fit for you!

49€ per month

Full range of features
Invoices up to 50.000€ per year
Monthly base fee + 3 % booking fee

Medium

Popular

Already have many participants? Then this model is ideal for you.

89€ per month

Full range of features
Invoices up to 500.000€ per year
Monthly base fee + 2 % booking fee

Large

Have a very large number of participants? We will find a price that suits you!

499€ per month

Full range of features
Customized offer tailored to your needs
VIP customer status

All features in comparison

Full range of features for everyone

Small

Medium

Large

Online booking on your websiteRegistration via your website fast, easy, and around the clock

Design in your corporate designBooking form and schedule tables in your company's corporate design, white-label solution

All popular payment methodsPayPal, credit card, Sofort transfer, Apple Pay, Giropay, bank transfer, etc.

Automated notifications via email or SMSAutomated sending of registration confirmations, invoices, appointment reminders, feedback messages, and newsletters*

Creation of certificates, participant lists, and morePersonalized certificates of attendance, vouchers, name badges, or participant lists in PDF format with one click

Management of multiple course typesSingle sessions and appointment series, individual and group courses, combined courses, appointments, etc.

Extensive setting options per courseParticipant limits, registration deadlines, add-on items, flexibly configurable participant data queries, and much more

Automatic updates of course informationReal-time updates of course information such as prices, dates, or available spots on your website

Customizable course overviewArchive for completed courses, flexibly configurable views, filters, and sorting by various criteria

Up-to-date customer databaseCustomer data, booking, message, and invoice history all in one place and always up to date

Invoicing with bank account reconciliationAutomated payment reconciliation, easy creation of correction and cancellation invoices

Management of discounts and upsellingDiscount codes, early bird discounts, flexible pricing based on participant numbers, upselling with add-on offers

Unlimited number of usersSeparate access and individual access rights for each user

Affiliate links and campaign trackingAffiliate links for your marketing campaigns and relevant statistics

Import and export of your data Export and import of your customer and registration data at the touch of a button

Personal support via live chat, email, or phoneExpert consultation throughout the entire contract term

Custom adaptation to your company's workflowsCustom adaptation to your company's workflows

* If you would like to use SMS appointment reminders, we will be happy to activate the feature for you. The price is only 0.09€ per SMS.