Speleology Booking System
for the Depths
- 24/7 tour booking, even when you are offline
- Digital group registration & liability waiver
- Additional sales for helmet & equipment rental
- E-invoicing compatible & fully automated
Speleology Modernized
Your Digital Administrative Sherpa
While you guide your groups safely through narrow passages and fascinating chambers, Butlerapp takes care of the work on the surface. Our software specializes in managing participants, appointments, and payments for cave exploration tours (speleology). No more paperwork and phone calls after the tour – your office now runs automatically.Full Control Over Tour Capacities
No reception in the cave? No problem. Butlerapp takes bookings while you guide. Customers book tours online and pay in advance. The system automatically manages participant numbers per guide for maximum safety. Turn website visitors into participants instantly, without having to make phone calls.
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Safety & Bureaucracy Made Simple
Safety comes first. Export participant lists with a single click and request shoe sizes for equipment directly during booking. Butlerapp automatically creates e-invoicing compatible receipts. This saves you tedious paperwork. Focus on the underground adventure while the software reliably manages administration and finances.
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Benefits for Cave Guides
Why Butlerapp
Fits into Your Cave
-
Protection Against No-ShowsThanks to online advance payment, your participants are guaranteed to show up for the speleology tour, or you keep the fee.
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Book Equipment AlongLet customers reserve and pay for helmets, lamps, or overalls directly in the booking process as an upsell.
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Automated InformationSend packing lists and meeting point information for the cave exploration automatically by email before the date.
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Manage Groups EasilyEffortlessly manage large bookings for school classes or team events, including proper invoicing.
Test Features
Test Butlerapp for your cave tours
Tour Booking
Promotions & Vouchers
Tour Management
Guest Management
Financial Management
Autopilot
Payment Methods
Admin & Security
Features
Features
for Your Adventure Business
Butlerapp features work on the surface so you can focus on the tour: your guests.
Booking Form
Your guests book while you guide: 24/7 tour booking & payment.
Discounts & Vouchers
Fill your tours with group discounts and gift vouchers.
Booking Management
Your tour planning runs on autopilot, even underground.
Customer Management
Know your participants’ experience level before the descent.
Invoicing
More time on the rock: your bookkeeping takes care of itself.Butlerapp makes
paying child's play
With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.
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Over
20 payment methods
for your customers
Butlerapp supports credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment. Automatic bank reconciliation ensures that no transfer is ever lost.
Testimonials
Our customers
speak for us
What our customers say speaks to what Butlerapp can do for you too.Certified & Encrypted
Data security
is our top priority
-
ISO 27001 CertifiedThe Butlerapp data center is ISO 27001 certified for particularly sensitive data.
-
SSL EncryptedButlerapp is end-to-end SSL encrypted for especially high data privacy.
-
GDPR-CompliantButlerapp complies with the European GDPR (General Data Protection Regulation).
-
GoBD-CompliantButlerapp’s accounting complies with the GoBD (Principles for the proper management and storage of books, records, and documents in electronic form).
Made for Germany
The Butlerapp all-in-one solution was developed based on experience from over 500 customers across Germany, Austria, and Switzerland. This ensures you comply with all local regulations and laws, allowing you to sit back and relax.
BrandenburgThüringenBerlinSachsenSachsen-AnhaltSchleswig-HolsteinRheinland-PfalzSaarlandBayernBaden-WürttembergHessenNordrhein-WestfalenNiedersachsenBremenHamburgMecklenburg-VorpommernA price for you
Optimally tailored to your business
Small
Only have a few participants so far? Then this is the right fit for you!
49€ per month
- Full range of features
- Invoices up to 50.000€ per year
- Monthly base fee + 3 % booking fee
Medium
Already have many participants? Then this model is ideal for you.
89€ per month
- Full range of features
- Invoices up to 500.000€ per year
- Monthly base fee + 2 % booking fee
Large
Have a very large number of participants? We will find a price that suits you!
499€ per month
- Full range of features
- Customized offer tailored to your needs
- VIP customer status
All features in comparison
Full range of features for everyoneTest Features
Test Butlerapp for your cave tours
Tour Booking
Promotions & Vouchers
Tour Management
Guest Management
Financial Management
Autopilot
Payment Methods
Admin & Security
VIP Customer Service
Personal & Competent
Your account manager knows your processes and thoseof hundreds of service providers and helps you automate your business from A to Z.
- Straightforward setup & no technical prior knowledge required
- Personal contact person who knows you & your business
- Free support via chat, phone, or email
Features
Features
for Your Adventure Business
Butlerapp features work on the surface so you can focus on the tour: your guests.
Booking Form
Your guests book while you guide: 24/7 tour booking & payment.Discounts & Vouchers
Fill your tours with group discounts and gift vouchers.Booking Management
Your tour planning runs on autopilot, even underground.Customer Management
Know your participants’ experience level before the descent.Invoicing
More time on the rock: your bookkeeping takes care of itself.Butlerapp makes
paying child's play
With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.Over
20 payment methods
for your customers
Butlerapp supports credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment. Automatic bank reconciliation ensures that no transfer is ever lost.
FAQ
Do you still have questions?
Feel free to look through our FAQ. If you cannot find your answer there, send us a message at service@butlerapp.de or call us at +49 30 311 99425.Contact usIn the demo version, you can try out all the features of Butlerapp – from registration to payment. The demo version is free for 30 days. If you subsequently decide to choose Butlerapp, you can seamlessly continue working with it directly.
Yes, Butlerapp is compatible with WordPress, Joomla, Jimdo, Wix, Typo3, and virtually all CMS systems. In addition, Butlerapp adapts to your website design, and your customers will not notice that they are booking via Butlerapp.
Yes, Butlerapp also supports free events. We would be happy to prepare an offer for you.
No, Butlerapp is very easy to use, and our support team is happy to help you with any questions regarding integrating the software into your website.
Butlerapp supports over 20 payment options. These include credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment.
There is a one-time setup fee at the beginning. With Butlerapp, you can notify your customers not only by email, but also via SMS. Should you wish to use this feature, a fee of only a few cents per SMS applies. Otherwise, there are no additional costs.
Our goal is to provide software tailored to your needs. For example, the booking form adapts to your website design, additional input fields can be added, and the text within it can be customized. Invoicing can be configured so that Butlerapp bills precisely according to your payment terms. All documents that you use in your business operations can be uploaded and then pre-filled with data stored in the system.
Butlerapp can automatically transfer invoices to DATEV Online. Furthermore, invoices can be downloaded on a monthly basis with a single click.
Contact
Questions about
Butlerapp?
Do you still have questions? Feel free to write to us using the contact form or by email at service@butlerapp.de. You can also reach us by phone at +49 30 31 19 94 25.
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See for yourself with our course, seminar, and booking system with your own eyes.
