Shelter Software
thought through

Book integration courses & counseling appointments online
Manage participant lists & resident data securely
Reduce queues with fixed appointment slots
Digital billing, GoBD & e-invoicing compatible

5.0-Star Rating

Digital management of refugee shelters with appointment scheduling for integration courses and social counseling on one screen

⚡+150 new bookings

🔥

Courses & Appointments

Organization made easy

Structure is essential in a refugee shelter. With Butlerapp, you organize language courses, workshops, and counseling appointments efficiently online. Manage registrations for residents and volunteers centrally, digitize your participant lists, and drastically reduce administrative work for your team.

More structure in the daily routine of the shelter

Logistics is a challenge. Digitize appointments with social workers or lawyers with Butlerapp. Offer online booking instead of queues. The software serves as course management for German classes and workshops. Keep track of room occupancy and offers. Avoid chaos and double bookings, and give residents as well as staff valuable planning security in busy day-to-day operations.

Refugee shelter coordination appointment booking social counseling and integration course planning without queues

Automated SMS appointment reminders for residents and digital e-invoicing billing with funding agencies and authorities

Automation helps residents & staff

Administration takes time away from care. Butlerapp handles repetitive tasks. Automatic SMS reminders reduce the no-show rate for important appointments. Data is stored securely and accessible immediately. You are financially covered: The system is e-invoicing compatible, making billing with funding agencies and authorities much easier. Ensure transparent, digital processes.

Your Benefits

Why Butlerapp is the right fit

Refugee shelter organization planning integration courses and managing social counseling appointments effective resident administration

Manage integration coursesPlan and organize language courses and workshops. Keep track of participant numbers, waitlists, and attendance digitally.

Efficient appointment schedulingEnable online booking for social counseling or official appointments. Avoid overcrowding and long waiting times on site.

Centralized participant dataAll information on course participants and appointment bookers in one place. GDPR-compliant, secure, and quickly searchable.

Tax office & authoritiesGenerate lists for authorities at a click and settle services accurately. The software is ready for e-invoicing.

Test features

Test Butlerapp for your shelter

Registration Form

Funding & Options

Management & Lists

Participant Database

Billing & Finances

Automated Communication

Payment Methods

Team Management

Book a demo

Features

Features
that bring order to everyday life

Butlerapp features work behind the scenes so you can
focus on what matters most: the residents.

Shopping cart - your customers order more

Registration Form

Your residents book appointments independently: 24/7 online booking & registration.

Shopping cart - your customers order more

Simple course booking in your design

Online & installment payments for your customers

Automatic booking confirmation

Attract more new customers with discounts

Funding & Contingents

Use vouchers and codes to fairly manage free places for residents.

Attract more new customers with discounts

Simple upselling for higher revenue

Affiliate links for a successful partner program

Voucher sales digitized & automated

Lists & other documents at the push of a button

Process Management

Put the organization of your courses and appointments on autopilot.

Lists & other documents at the push of a button

Cancellations & rebooking made easy

Write message templates once & reuse them anytime

Hundreds of automation options

Participant Database

Your residents perfectly informed, your lists for authorities perfectly organized.

Super search that finds everything

All customer info at a glance

Emails & SMS at the push of a button

Export & import in no time

Book existing customers in no time

Billing & Invoicing

Save time when billing with providers – e-invoicing compatible.

Automated invoicing

Invoice export & DATEV interface

Invoice corrections in no time

Automated bank transaction reconciliation

Payment reminders & dunning with one click

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

Butlerapp supports credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment. Automatic bank reconciliation ensures that no transfer is ever lost.

Testimonials

Our customers
speak for us

What our customers say speaks to what Butlerapp can do for you too.

5.0-Star Rating

Certified & Encrypted

Data security
is our top priority

Certifications and security standards of Butlerapp

ISO 27001 CertifiedThe Butlerapp data center is ISO 27001 certified for particularly sensitive data.

SSL EncryptedButlerapp is end-to-end SSL encrypted for especially high data privacy.

GDPR-CompliantButlerapp complies with the European GDPR (General Data Protection Regulation).

GoBD-CompliantButlerapp’s accounting complies with the GoBD (Principles for the proper management and storage of books, records, and documents in electronic form).

Made for Germany

The Butlerapp all-in-one solution was developed based on experience from over 500 customers across Germany, Austria, and Switzerland. This ensures you comply with all local regulations and laws, allowing you to sit back and relax.

A price for you

Optimally tailored to your business

Small

Only have a few participants so far? Then this is the right fit for you!

49€ per month

Full range of features
Invoices up to 50.000€ per year
Monthly base fee + 3 % booking fee

Medium

Popular

Already have many participants? Then this model is ideal for you.

89€ per month

Full range of features
Invoices up to 500.000€ per year
Monthly base fee + 2 % booking fee

Large

Have a very large number of participants? We will find a price that suits you!

499€ per month

Full range of features
Customized offer tailored to your needs
VIP customer status

All features in comparison

Full range of features for everyone

Small

Medium

Large

Online booking on your websiteRegistration via your website fast, easy, and around the clock

Design in your corporate designBooking form and schedule tables in your company's corporate design, white-label solution

All popular payment methodsPayPal, credit card, Sofort transfer, Apple Pay, Giropay, bank transfer, etc.

Automated notifications via email or SMSAutomated sending of registration confirmations, invoices, appointment reminders, feedback messages, and newsletters*

Creation of certificates, participant lists, and morePersonalized certificates of attendance, vouchers, name badges, or participant lists in PDF format with one click

Management of multiple course typesSingle sessions and appointment series, individual and group courses, combined courses, appointments, etc.

Extensive setting options per courseParticipant limits, registration deadlines, add-on items, flexibly configurable participant data queries, and much more

Automatic updates of course informationReal-time updates of course information such as prices, dates, or available spots on your website

Customizable course overviewArchive for completed courses, flexibly configurable views, filters, and sorting by various criteria

Up-to-date customer databaseCustomer data, booking, message, and invoice history all in one place and always up to date

Invoicing with bank account reconciliationAutomated payment reconciliation, easy creation of correction and cancellation invoices

Management of discounts and upsellingDiscount codes, early bird discounts, flexible pricing based on participant numbers, upselling with add-on offers

Unlimited number of usersSeparate access and individual access rights for each user

Affiliate links and campaign trackingAffiliate links for your marketing campaigns and relevant statistics

Import and export of your data Export and import of your customer and registration data at the touch of a button

Personal support via live chat, email, or phoneExpert consultation throughout the entire contract term

Custom adaptation to your company's workflowsCustom adaptation to your company's workflows

* If you would like to use SMS appointment reminders, we will be happy to activate the feature for you. The price is only 0.09€ per SMS.

Test features

Test Butlerapp for your shelter

Registration Form

Funding & Options

Management & Lists

Participant Database

Billing & Finances

Automated Communication

Payment Methods

Team Management

Book a demo

VIP Customer Service

Personal & Competent

Your account manager knows your processes and those
of hundreds of service providers and helps you automate your business from A to Z.

Straightforward setup & no technical prior knowledge required
Personal contact person who knows you & your business
Free support via chat, phone, or email

Features

Features
that bring order to everyday life

Butlerapp features work behind the scenes so you can
focus on what matters most: the residents.

Registration Form

Your residents book appointments independently: 24/7 online booking & registration.

Shopping cart - your customers order more

Simple course booking in your design

Online & installment payments for your customers

Automatic booking confirmation

Funding & Contingents

Use vouchers and codes to fairly manage free places for residents.

Attract more new customers with discounts

Simple upselling for higher revenue

Affiliate links for a successful partner program

Voucher sales digitized & automated

Process Management

Put the organization of your courses and appointments on autopilot.

Lists & other documents at the push of a button

Cancellations & rebooking made easy

Write message templates once & reuse them anytime

Hundreds of automation options

Participant Database

Your residents perfectly informed, your lists for authorities perfectly organized.

Super search that finds everything

All customer info at a glance

Emails & SMS at the push of a button

Export & import in no time

Book existing customers in no time

Billing & Invoicing

Save time when billing with providers – e-invoicing compatible.

Automated invoicing

Invoice export & DATEV interface

Invoice corrections in no time

Automated bank transaction reconciliation

Payment reminders & dunning with one click

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

FAQ

Do you still have questions?

Feel free to look through our FAQ. If you cannot find your answer there, send us a message at service@butlerapp.de or call us at +49 30 311 99425.Contact us

What can I do with the demo version?

In the demo version, you can try out all the features of Butlerapp – from registration to payment. The demo version is free for 30 days. If you subsequently decide to choose Butlerapp, you can seamlessly continue working with it directly.

Tobias

Founder and Managing DirectorKontaktieren

Is Butlerapp compatible with my website?

Yes, Butlerapp is compatible with WordPress, Joomla, Jimdo, Wix, Typo3, and virtually all CMS systems. In addition, Butlerapp adapts to your website design, and your customers will not notice that they are booking via Butlerapp.

Irina

Head of Initial ConsultationKontaktieren

Does Butlerapp work for free events?

Yes, Butlerapp also supports free events. We would be happy to prepare an offer for you.

Michael

Head of Customer SupportKontaktieren

Do I need prior technical knowledge?

No, Butlerapp is very easy to use, and our support team is happy to help you with any questions regarding integrating the software into your website.

Diana

Senior Customer Support RepresentativeKontaktieren

Which payment methods does Butlerapp support?

Butlerapp supports over 20 payment options. These include credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment.

Katja

AccountantKontaktieren

Are there any additional costs?

There is a one-time setup fee at the beginning. With Butlerapp, you can notify your customers not only by email, but also via SMS. Should you wish to use this feature, a fee of only a few cents per SMS applies. Otherwise, there are no additional costs.

Katharina

Customer Support RepresentativeKontaktieren

How customizable is Butlerapp?

Our goal is to provide software tailored to your needs. For example, the booking form adapts to your website design, additional input fields can be added, and the text within it can be customized. Invoicing can be configured so that Butlerapp bills precisely according to your payment terms. All documents that you use in your business operations can be uploaded and then pre-filled with data stored in the system.

Korbinian

Online MarketingKontaktieren

How does Butlerapp integrate with my accounting?

Butlerapp can automatically transfer invoices to DATEV Online. Furthermore, invoices can be downloaded on a monthly basis with a single click.

Irina

Executive AssistantKontaktieren

More than200+Customers

Customer-oriented

Contact

Questions about
Butlerapp?

Do you still have questions? Feel free to write to us using the contact form or by email at service@butlerapp.de. You can also reach us by phone at +49 30 31 19 94 25.

28Happy employees

500+Satisfied customers

98%Recommend Butlerapp

Does trying it out beat theory for you?

See for yourself with our course, seminar, and booking system with your own eyes.

5.0-Star Rating

Shelter Softwarethought through

Courses & Appointments

Organization made easy

More structure in the daily routine of the shelter

Automation helps residents & staff

Your Benefits

Why Butlerapp is the right fit

Test features

Registration Form

Group registration

Online & cash payment

Shelter branding & design

Auto appointment confirmation

Customizable form

GDPR & house rules

WordPress integration

Typo3 integration

Joomla integration

Course overview

Data query & IDs

Installment payment

Website embed

Custom website

Wix integration

Funding & Options

Discounts

Additional services

Partner links

Voucher management

Management & Lists

Resident lists at a click

Rebooking made easy

Reusable templates

Send certificates and vouchers automatically

Participant Database

Quick search

Digital resident file

SMS info to residents

List export & import

Quick booking

Billing & Finances

Auto fee assessment

Export for accounting

Document correction

Bank reconciliation

Dunning at a click

Cancellation function

Payment confirmation

Auto payment reminder

GoBD compliant

DATEV interface

Lexoffice interface

Reverse charge procedure

E-invoicing compatible

Automated Communication

Appointment reminder

Payment reminder

Payment info

Info before course start

Info after course end

Birthday email

Certificate dispatch

Code dispatch

Bank reconciliation

Waitlist management

Payment Methods

SEPA Direct Debit

Visa

MasterCard

Advance Payment Bank Transfer

PayPal

Apple Pay

Twint

EPS Bank Transfer

Google Pay

Klarna

GiroPay

PaySafe

Team Management

Staff permissions

Shelter Software
thought through

Features
that bring order to everyday life

Butlerapp makes
paying child's play

Over
20 payment methods
for your customers

Our customers
speak for us

Data security
is our top priority