Camp booking system
thought through right

24/7 online registration & secure payment
Collect health data & consent digitally
Participant lists & email updates at the push of a button
Invoicing & e-invoicing compatible

5.0-Star Rating

Group of happy children playing active games at summer camp on an outdoor meadow

⚡+150 new bookings

🔥

Camp Management

Software for Camps and Holiday Activities

No more illegible registration forms and paper clutter. With Butlerapp, you digitize registrations for your camps, holiday programs, or training camps. Offer your customers a modern booking experience and keep track of participants, payments, and capacities at all times.

Paperless registration and complete participant data

Organizing holiday camps starts online. With Butlerapp, you create booking forms that capture everything: T-shirt size, allergies, or skill levels. Parents fill out documents and consent forms conveniently on their smartphones. The system checks availability, prevents overbooking, and manages waitlists automatically. This way, you always have complete participant data and start your camp perfectly organized.

Online registration form for holiday camps on smartphone for digital collection of participant data and consent forms

Automated invoicing and installment payments for children's camps and holiday activities with digital payment options

Automated payments and relaxed parents

Make payment stress-free. Butlerapp supports online payment, invoice payment, and installment plans for higher-priced camps. Invoices are generated automatically and are fully e-invoicing compatible. The system sends payment reminders and dunning notices on its own, so you don't have to chase payments. Save yourself the hassle of manually checking bank statements and focus fully on planning a great program.

Your Benefits

Camp management
made easy

Digital management of holiday camps, participant lists for youth camps, and online registration for holiday programs

Flexible pricingOffer early bird discounts or sibling pricing to make your camps even more attractive and fill capacities sooner.

Integrate add-on salesSell camp merchandise, insurance, or lunch packages directly during registration as an easy upsell.

Perfect preparationGenerate attendance lists with health information for you and your counselors on-site with a single click.

E-invoicing readyOur system is e-invoicing compatible and provides DATEV interfaces for your accounting.

Features to explore

Test all camp tools in Butlerapp

Registration & Forms

Early Bird & Extras

Participant Management

Parent & Child Data

Finances & Invoicing

Camp Autopilot

Payment Methods

Team & Legal

Book a demo

Features

Features
that work for your camp

Butlerapp features work behind the scenes so you can
focus on what matters most: your camp.

Shopping cart - register siblings or friends

Booking Form

Your customers will love it: Camp registration around the clock.

Shopping cart - register siblings or friends

Simple camp booking in your design

Online & installment payments for holiday camps

Automatic registration confirmation

Gain planning security with early bird discounts

Discounts & Vouchers

Fill your camps faster with smart pricing promotions.

Gain planning security with early bird discounts

Easy upselling for T-shirts & gear

Affiliate links for partnerships with clubs

Voucher sales for the next adventure

Participant lists & allergy information at the push of a button

Booking Management

Put your camp administration on autopilot.

Participant lists & allergy information at the push of a button

Cancellations & rebooking due to illness made easy

Use message templates for packing lists & updates

Hundreds of automation possibilities

Super search that finds every participant

Customer Management

Parents perfectly informed, your camp organization running smoothly.

Super search that finds every participant

All info (emergency numbers, age) at a glance

Emails & SMS for short-notice changes

Export & import in no time

Book returning customers for next year

Invoicing

It's possible: Save time and automate camp finances.

Automated invoicing for participation fees

Invoice export & interface to DATEV

Invoice correction in no time

Automated bank transaction reconciliation

Payment reminders before camp starts with one click

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

Butlerapp supports credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment. Automatic bank reconciliation ensures that no transfer is ever lost.

Testimonials

Our customers
speak for us

What our customers say speaks to what Butlerapp can do for you too.

5.0-Star Rating

Certified & Encrypted

Data security
is our top priority

Certifications and security standards of Butlerapp

ISO 27001 CertifiedThe Butlerapp data center is ISO 27001 certified for particularly sensitive data.

SSL EncryptedButlerapp is end-to-end SSL encrypted for especially high data privacy.

GDPR-CompliantButlerapp complies with the European GDPR (General Data Protection Regulation).

GoBD-CompliantButlerapp’s accounting complies with the GoBD (Principles for the proper management and storage of books, records, and documents in electronic form).

Made for Germany

The Butlerapp all-in-one solution was developed based on experience from over 500 customers across Germany, Austria, and Switzerland. This ensures you comply with all local regulations and laws, allowing you to sit back and relax.

A price for you

Optimally tailored to your business

Small

Only have a few participants so far? Then this is the right fit for you!

49€ per month

Full range of features
Invoices up to 50.000€ per year
Monthly base fee + 3 % booking fee

Medium

Popular

Already have many participants? Then this model is ideal for you.

89€ per month

Full range of features
Invoices up to 500.000€ per year
Monthly base fee + 2 % booking fee

Large

Have a very large number of participants? We will find a price that suits you!

499€ per month

Full range of features
Customized offer tailored to your needs
VIP customer status

All features in comparison

Full range of features for everyone

Small

Medium

Large

Online booking on your websiteRegistration via your website fast, easy, and around the clock

Design in your corporate designBooking form and schedule tables in your company's corporate design, white-label solution

All popular payment methodsPayPal, credit card, Sofort transfer, Apple Pay, Giropay, bank transfer, etc.

Automated notifications via email or SMSAutomated sending of registration confirmations, invoices, appointment reminders, feedback messages, and newsletters*

Creation of certificates, participant lists, and morePersonalized certificates of attendance, vouchers, name badges, or participant lists in PDF format with one click

Management of multiple course typesSingle sessions and appointment series, individual and group courses, combined courses, appointments, etc.

Extensive setting options per courseParticipant limits, registration deadlines, add-on items, flexibly configurable participant data queries, and much more

Automatic updates of course informationReal-time updates of course information such as prices, dates, or available spots on your website

Customizable course overviewArchive for completed courses, flexibly configurable views, filters, and sorting by various criteria

Up-to-date customer databaseCustomer data, booking, message, and invoice history all in one place and always up to date

Invoicing with bank account reconciliationAutomated payment reconciliation, easy creation of correction and cancellation invoices

Management of discounts and upsellingDiscount codes, early bird discounts, flexible pricing based on participant numbers, upselling with add-on offers

Unlimited number of usersSeparate access and individual access rights for each user

Affiliate links and campaign trackingAffiliate links for your marketing campaigns and relevant statistics

Import and export of your data Export and import of your customer and registration data at the touch of a button

Personal support via live chat, email, or phoneExpert consultation throughout the entire contract term

Custom adaptation to your company's workflowsCustom adaptation to your company's workflows

* If you would like to use SMS appointment reminders, we will be happy to activate the feature for you. The price is only 0.09€ per SMS.