Bouldering Gym Software
done right

24/7 slot & course booking for full capacity
Easily manage groups & kids birthday parties
Vouchers, discounts & upselling at the online counter
E-invoicing compatible, digital & legally compliant

5.0-Star Rating

Interior view of a modern bouldering gym with climbers on colorful holds and mat area

⚡+150 new bookings

🔥

For your climbing community

Gym management made easy

You run a bouldering gym, not a desk job. Butlerapp takes care of the paperwork so you can focus on setting new routes and welcoming your guests. Whether single tickets, technique courses, or managing groups for kids' birthday parties – your customers book their slots online, pay directly, and you can keep your focus on the wall.

Courses and events that fill up almost by themselves

Bouldering is booming – your administration keeps pace. With Butlerapp, customers make binding bookings online for technique training, yoga, or introductory courses. The software also handles complex events like kids' birthday parties or school classes effortlessly. From reserved time slots to automatic confirmations, everything runs digitally. This prevents double bookings, reduces email ping-pong, and ensures full mats and optimal capacity in your gym.

Bouldering course group and kids birthday party participants at the climbing gym wall

Administration at the front desk of a bouldering gym with digital check-in and checkout

Less desk work, more chalk: effortless administration

Spend your time route setting, not doing accounting. Butlerapp manages slots and courses while serving as your financial assistant. The system is e-invoicing compatible – essential for corporate events. Invoices are generated automatically, and thanks to online payment, money is often in your account before the course starts. Organize participants and finances efficiently in one place and save yourself and your tax consultant valuable time and hassle with automated processes.

Your Benefits

More time
for what matters

Online booking system and slot management for bouldering gyms and climbing courses at the digital counter

Full gym capacityOptimize your visitor traffic with online slots and avoid overcrowding during peak hours.

Revenue booster: eventsManage kids' birthday parties and team building events professionally online – without phone tag.

E-invoicing readyAutomatically generate invoices for corporate clients and participants – legally compliant and digital.

Sell vouchersMake your gym the perfect gift: Sell gift vouchers 24/7 automatically via your website.

Gym Software test

Test all features for your bouldering gym

Slot & Course Booking

Revenue & Vouchers

Check-In & Guest Lists

Community Management

Finances & Corporate Events

Automation

Payment Methods

Administration

Book a demo

Features

Features
that fill your gym

The Butlerapp features work behind the scenes so you can
focus on what matters: your community.

Shopping cart - your guests book courses & rental gear

Booking Form

Your customers will love you for this: 24/7 slot booking & online payment.

Shopping cart - your guests book courses & rental gear

Easy slot and course booking in your gym's design

Online & installment payments for your climbing community

Automatic booking confirmation incl. info

Attract new climbers for introductory courses with discounts

Discounts & Vouchers

Promotions that fill your gym and a bank statement to be proud of.

Attract new climbers for introductory courses with discounts

Easy upselling for rental shoes or chalk

Affiliate links for partners and influencer climbers

Digitalized voucher sales for Christmas & more

Participant lists for your instructors at the push of a button

Booking Management

Run your course and event organization on autopilot.

Participant lists for your instructors at the push of a button

Cancellations & slot rebooking made easy

Write message templates for courses once & use them anytime

Hundreds of automation options for your gym

Super search that finds any participant instantly

Customer Management

Your community perfectly informed, your administration perfectly organized.

Super search that finds any participant instantly

All info on your climbing customers at a glance

Emails & SMS for course changes at the push of a button

Export & import customer data in no time

Book existing customers for follow-up sessions in no time

Invoicing

It is possible: Save time and keep the tax office happy.

Automated invoicing for corporate events

Invoice export & interface with DATEV

Invoice corrections in no time

Automated bank reconciliation of course fees

Payment reminders & dunning notices with one click

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

Butlerapp supports credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment. Automatic bank reconciliation ensures that no transfer is ever lost.

Testimonials

Our customers
speak for us

What our customers say speaks to what Butlerapp can do for you too.

5.0-Star Rating

Certified & Encrypted

Data security
is our top priority

Certifications and security standards of Butlerapp

ISO 27001 CertifiedThe Butlerapp data center is ISO 27001 certified for particularly sensitive data.

SSL EncryptedButlerapp is end-to-end SSL encrypted for especially high data privacy.

GDPR-CompliantButlerapp complies with the European GDPR (General Data Protection Regulation).

GoBD-CompliantButlerapp’s accounting complies with the GoBD (Principles for the proper management and storage of books, records, and documents in electronic form).

Made for Germany

The Butlerapp all-in-one solution was developed based on experience from over 500 customers across Germany, Austria, and Switzerland. This ensures you comply with all local regulations and laws, allowing you to sit back and relax.

A price for you

Optimally tailored to your business

Small

Only have a few participants so far? Then this is the right fit for you!

49€ per month

Full range of features
Invoices up to 50.000€ per year
Monthly base fee + 3 % booking fee

Medium

Popular

Already have many participants? Then this model is ideal for you.

89€ per month

Full range of features
Invoices up to 500.000€ per year
Monthly base fee + 2 % booking fee

Large

Have a very large number of participants? We will find a price that suits you!

499€ per month

Full range of features
Customized offer tailored to your needs
VIP customer status

All features in comparison

Full range of features for everyone

Small

Medium

Large

Online booking on your websiteRegistration via your website fast, easy, and around the clock

Design in your corporate designBooking form and schedule tables in your company's corporate design, white-label solution

All popular payment methodsPayPal, credit card, Sofort transfer, Apple Pay, Giropay, bank transfer, etc.

Automated notifications via email or SMSAutomated sending of registration confirmations, invoices, appointment reminders, feedback messages, and newsletters*

Creation of certificates, participant lists, and morePersonalized certificates of attendance, vouchers, name badges, or participant lists in PDF format with one click

Management of multiple course typesSingle sessions and appointment series, individual and group courses, combined courses, appointments, etc.

Extensive setting options per courseParticipant limits, registration deadlines, add-on items, flexibly configurable participant data queries, and much more

Automatic updates of course informationReal-time updates of course information such as prices, dates, or available spots on your website

Customizable course overviewArchive for completed courses, flexibly configurable views, filters, and sorting by various criteria

Up-to-date customer databaseCustomer data, booking, message, and invoice history all in one place and always up to date

Invoicing with bank account reconciliationAutomated payment reconciliation, easy creation of correction and cancellation invoices

Management of discounts and upsellingDiscount codes, early bird discounts, flexible pricing based on participant numbers, upselling with add-on offers

Unlimited number of usersSeparate access and individual access rights for each user

Affiliate links and campaign trackingAffiliate links for your marketing campaigns and relevant statistics

Import and export of your data Export and import of your customer and registration data at the touch of a button

Personal support via live chat, email, or phoneExpert consultation throughout the entire contract term

Custom adaptation to your company's workflowsCustom adaptation to your company's workflows

* If you would like to use SMS appointment reminders, we will be happy to activate the feature for you. The price is only 0.09€ per SMS.