Baby swimming course management
done right

24/7 online registration for your swimming courses
Automatic waitlists for popular spots
Participant check-in directly at the poolside
E-invoice compatible & secure payment processing

5.0-Star Rating

Baby in swimming course in the water with parent and swimming instructor

⚡+150 new bookings

🔥

Stress-Free Management

Finally more time for the water

Your passion belongs to the little swimmers in the water, not paperwork in the office. Butlerapp takes care of administration for you: From online booking and waitlist management to automated invoicing. Offer parents the convenience of registering their babies for the next course even at 11 p.m. – fully automated and e-invoicing compatible.

Full courses, empty email inbox

No more Excel spreadsheets: Digitize your baby swimming courses with Butlerapp. Parents instantly see available spots online or join the waitlist. When a spot opens up, interested parents automatically move up or get notified. This drastically reduces your administrative workload and ensures optimal capacity at all times without constantly answering the phone. Provide modern service and save valuable time.

Online registration for baby swimming with automatic waitlist for course spot allocation at full capacity

Flexible make-up sessions and digital invoicing for baby swimming courses including online payment

Flexibility for parents & planning security

Sick babies often lead to absences. With Butlerapp, you easily manage make-up sessions or fill vacancies with trial classes. Customers benefit from modern payment methods directly upon booking. Thanks to automated dunning and payment reminders, your finances always stay under control. The software prepares all invoices in the background in compliance with e-invoicing standards, so you can fully focus on teaching in the water.

Your Benefits

Why
swim schools love us

Swim instructor organizes baby swimming participant list at the poolside for water acclimation

Sibling discounts & vouchersCreate automatic discounts for siblings or sell gift vouchers for newborns online.

E-invoicing & GoBD-compliantMeet all legal requirements with automated invoicing that is e-invoicing compatible.

Info & certificates in one clickSend automated info ("What goes into the swim bag?") or certificates of completion after the course ends.

Mobile participant listsHave all important information (e.g. health details) right on your tablet at the poolside.

Features to test

Test the swim school software without obligation

Course Registration

Discounts & Promotions

Participant Management

Customer Database

Invoicing

Automation

Payment Methods

Administration

Book a demo

Features

Features
for your swim school

The Butlerapp features work poolside so you can focus
on what matters most: the little swimmers.

Shopping cart – parents book multiple courses simultaneously

Booking Form

Your customers will love you for it: 24/7 course registration & online payment.

Shopping cart – parents book multiple courses simultaneously

Simple course registration in your design

Online payment for stress-free processing

Automatic registration confirmation via email

Discounts & Vouchers

Sibling discounts parents love, bank statements you will be proud of.

Gain new customers with trial discounts

Easy upselling for follow-up courses

Affiliate links for midwife partnerships

Digitalized gift voucher sales for newborns

Access participant lists directly at the poolside

Booking Management

Put your swimming course management on autopilot.

Access participant lists directly at the poolside

Cancellations & waitlists made easy

Write parent info once & send automatically

Hundreds of automation options save time

Customer Management

Your little swimmers perfectly informed, your administration organized.

Super search finds any family instantly

All details about the child at a glance

Emails & SMS for course cancellations at the touch of a button

Export & import in no time

Rebook regular customers in seconds

Invoicing & Accounting

It is possible: save time and bill baby swimming courses in compliance with tax regulations.

Automated invoicing (e-invoice)

Invoice export & interface to DATEV

Invoice corrections for cancellations in no time

Automated bank transaction matching of course fees

Payment reminders & dunning notices in one click

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

Butlerapp supports credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment. Automatic bank reconciliation ensures that no transfer is ever lost.

Testimonials

Our customers
speak for us

What our customers say speaks to what Butlerapp can do for you too.

5.0-Star Rating

Certified & Encrypted

Data security
is our top priority

Certifications and security standards of Butlerapp

ISO 27001 CertifiedThe Butlerapp data center is ISO 27001 certified for particularly sensitive data.

SSL EncryptedButlerapp is end-to-end SSL encrypted for especially high data privacy.

GDPR-CompliantButlerapp complies with the European GDPR (General Data Protection Regulation).

GoBD-CompliantButlerapp’s accounting complies with the GoBD (Principles for the proper management and storage of books, records, and documents in electronic form).

Made for Germany

The Butlerapp all-in-one solution was developed based on experience from over 500 customers across Germany, Austria, and Switzerland. This ensures you comply with all local regulations and laws, allowing you to sit back and relax.

A price for you

Optimally tailored to your business

Small

Only have a few participants so far? Then this is the right fit for you!

49€ per month

Full range of features
Invoices up to 50.000€ per year
Monthly base fee + 3 % booking fee

Medium

Popular

Already have many participants? Then this model is ideal for you.

89€ per month

Full range of features
Invoices up to 500.000€ per year
Monthly base fee + 2 % booking fee

Large

Have a very large number of participants? We will find a price that suits you!

499€ per month

Full range of features
Customized offer tailored to your needs
VIP customer status

All features in comparison

Full range of features for everyone

Small

Medium

Large

Online booking on your websiteRegistration via your website fast, easy, and around the clock

Design in your corporate designBooking form and schedule tables in your company's corporate design, white-label solution

All popular payment methodsPayPal, credit card, Sofort transfer, Apple Pay, Giropay, bank transfer, etc.

Automated notifications via email or SMSAutomated sending of registration confirmations, invoices, appointment reminders, feedback messages, and newsletters*

Creation of certificates, participant lists, and morePersonalized certificates of attendance, vouchers, name badges, or participant lists in PDF format with one click

Management of multiple course typesSingle sessions and appointment series, individual and group courses, combined courses, appointments, etc.

Extensive setting options per courseParticipant limits, registration deadlines, add-on items, flexibly configurable participant data queries, and much more

Automatic updates of course informationReal-time updates of course information such as prices, dates, or available spots on your website

Customizable course overviewArchive for completed courses, flexibly configurable views, filters, and sorting by various criteria

Up-to-date customer databaseCustomer data, booking, message, and invoice history all in one place and always up to date

Invoicing with bank account reconciliationAutomated payment reconciliation, easy creation of correction and cancellation invoices

Management of discounts and upsellingDiscount codes, early bird discounts, flexible pricing based on participant numbers, upselling with add-on offers

Unlimited number of usersSeparate access and individual access rights for each user

Affiliate links and campaign trackingAffiliate links for your marketing campaigns and relevant statistics

Import and export of your data Export and import of your customer and registration data at the touch of a button

Personal support via live chat, email, or phoneExpert consultation throughout the entire contract term

Custom adaptation to your company's workflowsCustom adaptation to your company's workflows

* If you would like to use SMS appointment reminders, we will be happy to activate the feature for you. The price is only 0.09€ per SMS.